We have detected you are using an outdated browser.

Kindly upgrade your version of Internet Explorer or use another browser like Google Chrome or Mozilla Firefox.

NOTICE TO 2021 GRADUANDSAPPLICATION FOR GRADUATION

25th August, 2021

APPLICATION FOR GRADUATION

This is to notify all students who will be graduating on September 24th 2021 and December 2021 ( See schedule on Number 4) that the process will be carried out in accordance with the Graduation Policy below. All the potential graduands should therefore:

  1. Confirm the personal information as recorded in the AMS (Name and order as they should appear in the completion certificate) and clarify all details with effect from Wednesday 25th August 2021 to Monday 20th September 2021. 
  2. A timeline will be provided for students graduating on 3rd December 2021 in November 2021
  3. Apply for graduation online by completing the Graduation Application form in the Students’ Academic Module and pay the appropriate convocation fee indicated on the form. Convocation fees are paid to the SU bank account as with other fees. Applications should be made after the confirmation of records and payment of fees balances with effect from Wednesday 25th August 2021. The end date of the application will be Monday 20th September 2021.
  4. Strictly observe the dates for confirmation of records and application for graduation in order to avoid missing the 2021 graduation.
  5. Following the Ministry of Health protocols on Covid-19, the 2021 graduation will be carried out as guided here:

i. The event will be a graduands only event. No visitors or guests will be invited. The event will be streamed via online platforms for your guests.

ii. The parking spaces provided will be for graduands’ vehicles only. No guest will be allowed to wait in the parking areas in line with Covid-19 controls.

iii. The graduation is planned for two separate days, as shown below.

iv. Strathmore University management is monitoring the Covid-19 situation in the country and will apply all health protocols as directed by GoK

 

Kindly check when your program is scheduled for graduation

Friday 24th September 2021

  • Strathmore Business School
  • School of Tourism and Hospitality
  • Strathmore Institute of Mathematical Sciences
  • School of Computing and Engineering Sciences

Friday 3rd December 2021

  • Strathmore Law School
  • School of Humanities and Social Sciences
  • All Strathmore University Masters programmes and PhDs

PLEASE NOTE:

  1. All applications should be received by Monday 20th September 2021 – 12pm 
  2. Any application for graduation from the previous year is not valid and hence a fresh application must be submitted for 2021 graduation.
  3. Graduands who have been pending and intend to graduate should confirm their graduation status with the school administration by Friday 3rd September 2021
  4. Kindly note that you should pick up your completion certificate from Monday 11th October 2021 to Friday 11th March 2022.
  5. Certificates collected after Friday 11th March 2022 will attract a late collection charge of KSH 200 each working day (Mon-Fri).
  6. The University has a graduation application that will relay all details. You can download the same from the Android Play Store or Apple App Store. The name of the app is “SU Graduation”.

Stephen Ng’ang’a 

UNIVERSITY REGISTRAR

INSTRUCTIONS:

  • Confirm that all marks entered in the AMS are correct and all required units are complete.
  • Confirm that your name is correctly written in the AMS exactly as it will appear on your Graduation Program and on your Transcripts.
  • In case of change of order of your names, only the graduation certificate can be changed. No new names can be introduced without following the due process. Check with your administrator on this.
  • All confirmations and applications for the 2021 graduation to completed by 20th September 2021 for Undergraduate students set for 24th September 2021 graduation.
  • Graduating students are expected to clear any fees balances to graduate
  • A convocation fee should be paid before filing an Application for Graduation: The amount is deposited in Strathmore University bank account as has been with tuition fees. Excess fee payments can be channeled to pay the convocation fees

 

PhD Kshs. 7,400
Masters Kshs. 6,300
Post Graduate Diploma Kshs. 6,300
Degree Kshs. 5,700
  • A student who has not satisfied all the requirements for graduation will not be awarded the corresponding diploma/conferred with the corresponding degree.
  • Once the diploma is awarded/degree is conferred during the graduation ceremony, no changes will be made.
  • For planning and organization of the graduation; only those students who have filed an Application for Graduation by the stipulated time will be included in the graduation list.
  • Convocation fees are payable by all students to meet the costs of hosting the graduation ceremony.
  • Graduation is open only to registered students of the University who have fulfilled both the academic and fee requirements of their programme and who have been approved for the appropriate award by the Academic Council (thereafter referred to as Graduands).
  • In order to become a graduate of the University, Graduands must apply for Graduation by completing the graduation application form which is issued by the Schools/Faculties and pay the appropriate fee as set by the University. A Graduand will not be deemed to be a Graduate of the University until they have applied for and completed the process of graduation at the University Graduation and Awards Ceremony, either in person or in absentia.
  • Potential Graduands are required to apply for Graduation within the specified registration period by utilizing University Graduation Procedures as determined by the University and notified to potential Graduands through official notice boards throughout the University, the University website and Students’ Handbook.
  • Potential Graduands will be registered for Graduation in the name that is recorded on the Students’ University Record at the time the award decision was made by the Academic Council. The Certificate will bear the registered name of the Graduand, and shall not be changed once the period for confirmation of records stated hereunder has lapsed.
  • Potential graduands should confirm their Students’ University records and clear all fees balances at least one month to the graduation, failure to which no appeals will be accepted.
  • Appeals: Regulations regarding appeals against awards are as follows:
    a) Once a Graduand has graduated from the University, he/she is deemed to have accepted the award as approved by the Academic Council and to have become a Graduate of the University. Academic appeals from Graduates against marks, types of degrees or awards approved by the Academic Council will not be considered by the University.
    b) Any appeals against an award approved by the Academic Council must be done in writing to the Vice Chancellor not less than 14 days before the graduation ceremony. No appeals will be accepted outside this period.
    c) Graduands who lodge an academic appeal have the following options:
    i. Attend the graduation ceremony as planned while the appeal is being considered;
    ii. Defer graduation until the next set of ceremonies by which time the result of the appeal will be known;
    iii. Graduate in absentia and await the outcome of their appeal.
    d) Graduands who wish to take up option (i) will be included in the graduation listings with the award they are appealing against. They will not be given their award certificate after the ceremony but will receive a letter of completion. Once the appeal has been heard and a decision made the certificate will be issued in accordance with the decision of the appeal.
    e) Graduands who wish to take up option (ii) will be invited to attend the next graduation ceremony once the decision of their appeal has been reached. The certificate will be presented to them after the ceremony.
    f) Graduands who wish to take up option (iii) will be included in the graduation lists and their certificate will be awarded once a decision has been made. The graduate will not be invited to attend another ceremony.
    g) Graduands who appeal against the decision of an Academic council which states that they are not eligible for an award shall not be included in the Graduation Lists.

The academic division wishes to notify all class of 2021 on graduation details relating to clearance and gown collection. The link to Strathmore University clearance is

https://apps.strathmore.edu/clearance

  1. Departments will clear all applicants who will have applied for graduation by 22nd September 2021. Clearance starts at the school or faculty confirming all students’ details. Pending status means the school is checking and will clear one in due course.
  2. The clearance system will auto clear one from all departments except finance, which has to close your financial records.
  3. Graduands who would like the order of names to be changed on the graduation certificate are required to do so through the application. The order of names can only be varied on the certificate only. University transcripts follow the order in AMS (Surname- First Name- Other Names)
  4. Collection of graduation gowns from schools is scheduled for Wednesday 15th September 2021. Given the MOH –COVID 19 containment measures, schools will advise the program to be followed in this exercise.
  5. You will be expected to surrender your SU ID as you collect your gown or when picking your certificate and transcripts

 

Stephen Ng’ang’a

University Registrar

Kindly register as an alumni by filling the form on this link: https://forms.gle/991MCY4yadXXuYDVA