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Strathmore University

2023 Graduation Instructions

The Academic Division wishes to notify all members of the class of 2023 about graduation details relating to the application for graduation, clearance and gown collection.

  1. Apply for graduation online by completing the Graduation Application form in the Students’ Academic Module and pay the appropriate convocation fee as detailed here.
  • PhD 15,000
  • Masters  8,600 (SBS has an extra charge that will be communicated)
  • Post Graduate Diploma 8,600
  • Undergraduate 8,100
  • Diploma 6,000

Convocation fees are paid to the SU bank account as with other fees. The same amounts can be charged on any excess fee payments already paid.

Applications should be made after the confirmation of records and payment of fees balances with effect from Tuesday, 3rd May 2023. The end date for the application will be Friday, 23rd June 2023.

  1. Online Exit Survey

As part of the university improvement process, all graduating students are required to fill in the exit survey. This is done before application for clearance. Kindly give feedback to help improve the Strathmore Experience.

  1. Clearance

Students intending to graduate are required to clear from the university. The online link to Strathmore University clearance is

https://apps.strathmore.edu/clearance  (The link will be open on Tuesday, 3rd May 2023)

  • Departments will clear all applicants who will have applied for graduation by Friday, 23rd June 2023. Clearance starts at the school or faculty confirming all students’ details. “Pending status” means the school is checking and will clear one in due course.
  • The clearance system will auto-clear one from all departments except Finance which has to close your financial records.
  • Graduands who would like the order of names to be changed on the graduation certificate are required to do so through their school administrators.
  • University transcripts follow the order in AMS (Surname- First Name- Other Names)
  • Collection of graduation gowns from schools is scheduled for Monday, 19th June 2023 and should be returned by Friday, 28th July 2023. A late gown return will attract a daily surcharge of 200.
  • You will be expected to surrender your SU ID as you collect your gown or when picking up your certificate and transcripts.


Students intending to graduate in 2023 should note the academic regulations indicate that:

  • A student who has not satisfied all the requirements for graduation will not be awarded the corresponding diploma/conferred with the corresponding degree.
  • Students with a graduation grievance have to withdraw from the graduation process until the matter is resolved.
  • Once the diploma is awarded/degree is conferred during the graduation ceremony, no changes will be made.
  • For the planning and organization of the graduation ceremony; only those students who have filed an Application for Graduation by the stipulated time will be included in the graduation list.


For any clarifications and concerns, kindly write to: registraracademic@strathmore.edu or contact your school administrator


The Academic Division congratulates the class of 2023.


Stephen Ng’ang’a

University Registrar

  • Graduation is open only to registered students of the University who have fulfilled both the academic and fee requirements of their programme and who have been approved for the appropriate award by the Academic Council (thereafter referred to as Graduands).
  • In order to become a graduate of the University, Graduands must apply for Graduation by completing the graduation application form which is issued by the Schools/Faculties and pay the appropriate fee as set by the University. A Graduand will not be deemed to be a Graduate of the University until they have applied for and completed the process of graduation at the University Graduation and Awards Ceremony, either in person or in absentia.
  • Potential Graduands are required to apply for Graduation within the specified registration period by utilizing University Graduation Procedures as determined by the University and notified to potential Graduands through official notice boards throughout the University, the University website and Students’ Handbook.
  • Potential Graduands will be registered for Graduation in the name that is recorded on the Students’ University Record at the time the award decision was made by the Academic Council. The Certificate will bear the registered name of the Graduand, and shall not be changed once the period for confirmation of records stated hereunder has lapsed.
  • Potential graduands should confirm their Students’ University records and clear all fees balances at least one month to the graduation, failure to which no appeals will be accepted.
  • Appeals: Regulations regarding appeals against awards are as follows:
    a) Once a Graduand has graduated from the University, he/she is deemed to have accepted the award as approved by the Academic Council and to have become a Graduate of the University. Academic appeals from Graduates against marks, types of degrees or awards approved by the Academic Council will not be considered by the University.
    b) Any appeals against an award approved by the Academic Council must be done in writing to the Vice Chancellor not less than 14 days before the graduation ceremony. No appeals will be accepted outside this period.
    c) Graduands who lodge an academic appeal have the following options:
    i. Attend the graduation ceremony as planned while the appeal is being considered;
    ii. Defer graduation until the next set of ceremonies by which time the result of the appeal will be known;
    iii. Graduate in absentia and await the outcome of their appeal.
    d) Graduands who wish to take up option (i) will be included in the graduation listings with the award they are appealing against. They will not be given their award certificate after the ceremony but will receive a letter of completion. Once the appeal has been heard and a decision made the certificate will be issued in accordance with the decision of the appeal.
    e) Graduands who wish to take up option (ii) will be invited to attend the next graduation ceremony once the decision of their appeal has been reached. The certificate will be presented to them after the ceremony.
    f) Graduands who wish to take up option (iii) will be included in the graduation lists and their certificate will be awarded once a decision has been made. The graduate will not be invited to attend another ceremony.
    g) Graduands who appeal against the decision of an Academic council which states that they are not eligible for an award shall not be included in the Graduation Lists.

This is to notify all students who have completed their academic programs in 2023 of the planned graduation dates.

Graduation Date: Friday 30th June 2023

The graduation process will be carried out in accordance with the Graduation Policy uploaded on the Strathmore Website. Students who have completed their studies and are eligible to graduate should therefore:

1. Confirm their University records (Name and order as they should appear in the completion certificate). Names on the transcripts will be as per the AMS registration. If there is need to vary the names, kindly follow the procedure required for a name change through the admissions office. This should be done by Friday 26th May 2023.

2. Confirm on your academic file that all needed grades are captured fully in the AMS. This includes – Service Based Learning (Community Service), Work Based Learning (Industrial Attachment), Research projects, majors or minor specializations, retakes and repeats taken and right syllabi for those who delayed their graduation. Kindly confirm this by Friday 12th May 2023.

3. Post graduate students intending to graduate are expected to have submitted their written theses and done oral defense by Friday 12th May 2023.

4. Ensure that your student fees account is reconciled and settled fully. Students with fee balances or any other university charges are cleared for graduation upon settling all the dues. Kindly ensure this is done by Friday 26th May 2023. Share any concerns on this via email to creditcontrol@strathmore.edu or your school administrator.

5. All students graduating from SU are required to apply for graduation online by completing the Graduation Application form in the Students’ Academic Management System. The link for application will be uploaded on Tuesday 3rd May 2023.

6. A convocation fee should be paid before filing an Application for Graduation: The amount is deposited in Strathmore University bank account as has been with tuition fees.

7. The Convocation fees for 2023 graduation are as indicated here:

PhD Kshs. 15,000
Masters Kshs. 8,600
Post Graduate Diploma Kshs. 8,600
Undergraduate Kshs. 8,100
Diploma Kshs. 6,000

Convocation fees are payable by all graduating students to meet the costs of the graduation ceremony, printing and shipment costs for certificates and first batch of transcripts.

8. Students wishing to graduate in 2023 are requested to keep to the timelines above to facilitate a smooth graduation process.


  1. Any application for graduation from the previous year is not valid and hence a fresh application will be required for 2023 graduation once the link is activated on 2nd May 2023.
  2. The 2023 graduation ceremony will be open to graduating students and 3 guests. Children below the age of 12 are not admitted as guests.
  3. The university will stream the event live on the official university media channels.


Stephen Ng’ang’a

University Registrar