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Event Activation Form

SU Event Activation

  • Date Format: DD slash MM slash YYYY
  • Date Format: DD slash MM slash YYYY
  • Date Format: MM slash DD slash YYYY
  • :
  • :

1 Auditorium bookings should be made in advance, and ensure you get a confirmation from Admin. The fact that an
event is on the University calendar or that it has been advertised does NOT mean that Admin has made the booking. A
specific request should be made.
Any cancellation made less than one week before the event will attract payment at a rate of 25,000 per day.
2 An Auditorium booking (and payment) comes with the following ONLY:

  • auditorium with 450 chairs
  • podium on the stage
  • PA system
  • one flower arrangement

3 Anything additional or different from the above should be stated at the time of booking. This includes the following
and anything else which is not in No 2 above:


  • set up on stage requiring chairs, tables (dressed or not), etc
  • additional flower arrangements
  • set up for the audience area ­ such as the chairs being placed in a different way, tables for writing, etc.

Any requirements for the above items made less than 3 days in advance of the requirements may not be facilitated by
Admin Office owing to the Staff having other duties. Please inform of your needs in good time.
4 If Decorators are contracted to do the set up please ensure that NO nailing on walls or other parts of the Auditorium or
other area is done.
5 Use of Graduation Square (or any other open area) should also be booked at the time of booking the Auditorium. This
also includes the use of tables and chairs.
6 If other areas are needed together with the Auditorium e.g classrooms for work groups breaking out from the
Auditorium ­ these should be requested at the time of booking. Ensure you get a confirmation of this as their availability
has to be confirmed.
7 When the event is over, please ensure that you collect any material such as folders, banners, etc. Admin cannot
take responsibility for them, nor store them for you.
8No furniture should be moved from any room without the prior approval of Admin Dept. This includes classrooms and
lecture rooms.