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Special Event Coverage Form

Notice!

  1. Kindly fill in all the required details
  2. Please note that requests are supposed to be received at least 1 week before the event
  3. Also note that due to limited resources and multiple requests, we can only cover your event for a maximum of 1hr/day for videography and 30mins/day for photography. So, kindly indicate the specific time you prefer for coverage.
  4. Is it a high end event? Please fill the VIP Notification Form below immediately after the Special Events Coverage Form.

Special Event Coverage Form

    • Date Format: MM slash DD slash YYYY
    • Date Format: MM slash DD slash YYYY
    • :
    • :

  • CONSENT/MODEL RELEASE

    Kindly follow this link to sign the consent form before the shoot

  • MEDIA PERMIT FORM

    Kindly follow this link to sign the Media Permit Form.

  • PLEASE NOTE

    Please provide at least 24 hours notice if your event is canceled or postponed. We will confirm your request five business days prior to your event. The Office of Communications provides photographic coverage of noteworthy events taking place on SU campus. Because of the large number of campus events, we can photograph only a select number. In general, the office does not photograph internal department activities, awards ceremonies, faculty receptions or parties.

  • POLICY


    As of Jan, 2022, the SU Relations and Communications office will adopt a new policy governing photography and videography.

    Photography


    The University Relations and Communications office provides photographic coverage of noteworthy events taking place on the SU campus. Because of the large number of campus events, we can photograph only a select number.

    In general, the office does not photograph internal department activities, awards ceremonies, faculty receptions or parties.

    Decisions about which events to cover will be made solely by the Office of Communications, and will be based on the uniqueness and newsworthiness of the event and the potential an event presents for adding to SU images that can be used to support the university’s broader communications and marketing efforts.

    We encourage anyone producing or sponsoring an event that might merit photographic coverage to complete the Request for Coverage form above . The earlier we know about your event the better.

    If we cannot photograph your event, we can help you select a freelancer at your own expense. The freelance photographers we use have agreed to provide services at special SU rates. We suggest you contact them at least two weeks before your event.

    If time allows, we also provide occasional photographic services to individual faculty and staff members who need quality portraits or headshots, or to departments that may require group shots for university-related marketing and communications purposes. We appreciate as much advance notice as possible when scheduling these sessions; two weeks is ideal. We will provide the subject(s) with a copy of the digital image for departmental and personal use. We do not provide photographic printing services.


  • Videography


    The University Relations and Communications office produces videos that feature events and activities on campus of special interest or newsworthiness. These videos are intended to show and promote Strathmore University — its unique research,learning and teaching approach, its commitment to service to soceity, and transformative student and staff experience through a diverse and rich campus life.

    Decisions about which events, activities or programs are recorded will be made solely by the office, and will be based on the nature of the event or story, its visual qualities and its connection to the university’s broad communications strategy.

    We do not produce internal departmental videos, recordings of campus lectures, or promotional videos for organizations on campus.

    If you wish to have a lecture, conference, symposium, sponsored promo video or other university event recorded for internal use to your school, department, institute or other entity, you may also contact us (communications@strathmore.edu) . We provide technical support for a wide range of campus events such as live streaming, video production services, event planning services and rentals for audio/visual support such as cameras, lighting or advanced video editing. Feel free to contact us for the price list and other information

  • Contact information



VIP Notification Form

  • Date Format: MM slash DD slash YYYY
  • :